This Policy deals with the collection, use and disclosure of personal information, as well as access to personal information and security issues. It applies to all the activities of SAL and our Member States, Associations and Clubs.
Personal information defined
Personal information refers to information or an opinion about an individual, whether true or not, whose identity is apparent, or can reasonably be ascertained, from the information or opinion. Personal information includes your name, residential or postal address, telephone number and email address.
The type of personal information we collect is that which is necessary for one or more of our legitimate functions or activities. Generally the personal information we collect is the minimum information we require to manage your membership or provide a product or service. If you choose not to provide the personal information as requested then we may not be able to verify you as a Member or provide certain services or benefits to you. We will not collect information that is irrelevant or unrelated to the activities of SAL and our Member States, Associations and Clubs, that is malicious or which cannot be proven or substantiated.
We will collect this information by lawful and fair means and not in an unreasonably intrusive way. We collect personal information about you in a number of ways, including:
Use and disclosure
We use personal information for the purposes for which information is collected. We may use your personal information to:
For the purposes outlined above, there may be occasions when we will disclose your personal information to third parties. Disclosure will only be made where it is necessary to fulfil the purpose for which you disclosed your personal information. In the case of commercial electronic communications, the Spam Act also applies. Refer to SAL's eCommunications Policy for more information. We may also be required by law to disclose the information to government and regulatory authorities for purposes related to the public interest, such as law enforcement, public safety, research purposes or emergency situations. If you chose to post your personal information in publicly accessible places such as forums and social networking services made available through our websites, we cannot prevent that information being accessed and used by others.
Sale of personal information
Under no circumstances will we license, sell or disclose your personal information unless authorised by you to do so.
In some circumstances we may collect sensitive information, for example, about your health or your racial or ethnic origin. We will only collect and use this information to ensure that the products, services and programs you access or use are appropriate and in accordance with any special requirements you may have. In addition, we may use de-identified information to carry out research, to prepare submissions to government or to plan events and activities. De-identified information is information which has been aggregated or otherwise de-identified so that it cannot be used to identify you or any other individual.
We will only transfer personal information overseas if:
Accuracy of personal information
We take all reasonable precautions to ensure that the personal information we collect, use and disclose is accurate, complete and up-to-date. However, the accuracy of your personal information depends largely on the information you provide. If you find that the personal information we hold about you is inaccurate, incomplete or out-of-date, please contact us immediately (our contact details are set out below) and we will take reasonable steps to ensure that it is corrected.
We will take reasonable steps to protect your personal information from misuse, loss, unauthorised access, modification or disclosure. When information is no longer required, we will destroy your personal information in a secure manner. In instances when we make your personal information accessible to you via our websites, you are responsible for maintaining the secrecy of the password/s that allow access to that information.
Access to personal information
Subject to some exceptions stated in the Privacy Act, you have the right to access your personal information. If we limit your access to any part of your personal information we will tell you why.
If you wish to access, review or make corrections to your personal information, you may do so any time by requesting access in writing addressed to the CEO at Softball Australia. For security reasons you may be asked to provide proof of your identity.
We will not charge you for lodging a request to access your personal information, but we may charge you for our reasonable costs in supplying you with access to this information.
Complaints or queries
If you require information about the way we manage your personal information, or if you have any queries, problems or complaints, you should contact the CEO at Softball Australia.
If you have any questions in relation to this Policy, write to:
CEO Softball Australia
273 Wellington Street
COLLINGWOOD VIC 3066
Changes to this Policy
SAL reserves the right to vary this Policy from time to time. The revised Policy will be posted on the Website.
Member means a Member State, Associate Member, Individual member or Life Member as defined in Clause 5 of the SAL Constitution.
National Privacy Principles (NPPs) means the minimum standards for the fair handling of personal information by private sector organisations. The 10 NPPs cover everything from collection and use of information to data quality and access rights.
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